Privacy Policy

Last Updated: November 19, 2025

1. Introduction

This Privacy Policy explains how Hyvote ("we", "us", or "our") collects, uses, and protects your personal information when you use our service.

2. Information We Collect

2.1 Information from Discord

When you authenticate using Discord OAuth, we collect:

  • Your Discord user ID
  • Your Discord username and display name
  • Your Discord avatar URL
  • Your email address (if provided by Discord)

2.2 Server Information

When you submit a server listing, we collect:

  • Server name, IP address, and port
  • Server description and tags
  • Server website and Discord URLs
  • Server icon and banner images (if uploaded)

2.3 Voting Information

When you vote for a server, we collect:

  • Your IP address
  • Your user agent (browser information)
  • Timestamp of the vote
  • Your username (if provided) or Discord ID (if logged in)

2.4 Automatically Collected Information

We automatically collect:

  • IP addresses
  • Browser type and version
  • Pages visited and time spent
  • Referral source
  • Device information

3. How We Use Your Information

We use your information to:

  • Authenticate your account and maintain your session
  • Display server listings and process votes
  • Prevent abuse and enforce voting cooldowns
  • Moderate content and enforce our Terms of Service
  • Communicate with you about your account or servers
  • Improve our service and user experience
  • Analyze usage patterns and trends

4. Data Storage and Security

4.1 Data Storage

Your data is stored in secure databases with the following measures:

  • Encrypted connections (HTTPS/TLS)
  • Secure database credentials
  • Regular security updates
  • Access controls and authentication

4.2 Data Retention

We retain your data:

  • Account information: Until you delete your account or request deletion
  • Server listings: Until removed by owner or moderation
  • Votes: Indefinitely for statistical purposes (anonymized after 30 days)
  • Logs and analytics: Up to 90 days

5. Information Sharing

5.1 What We Share

We publicly display:

  • Your Discord display name on server listings you own
  • Your username/Discord name on votes (if you choose to provide it)
  • Server information you submit

5.2 What We Don't Share

We never sell or share your:

  • Email address
  • Full IP address (we only display partial IP to server owners)
  • Discord user ID with third parties
  • Any personal information with advertisers

5.3 Legal Requirements

We may disclose your information if required by law, court order, or to:

  • Comply with legal processes
  • Protect our rights and property
  • Prevent fraud or abuse
  • Protect user safety

6. Cookies and Tracking

We use cookies and similar technologies for:

  • Session management (keeping you logged in)
  • Remembering your preferences
  • Analytics and performance monitoring
  • Security (CSRF protection)

You can disable cookies in your browser, but this may affect site functionality.

7. Third-Party Services

7.1 Discord OAuth

We use Discord for authentication. Discord's collection and use of your data is governed by Discord's Privacy Policy.

7.2 Uploaded Images

Images you upload (server icons and banners) are stored on our servers and may be cached by browsers and CDNs.

8. Your Rights

You have the right to:

  • Access: Request a copy of your personal data
  • Correction: Request correction of inaccurate data
  • Deletion: Request deletion of your account and data
  • Portability: Request your data in a portable format
  • Object: Object to processing of your data
  • Withdraw Consent: Withdraw consent for data processing

9. Data Protection for Minors

Hyvote is intended for users aged 13 and older. We do not knowingly collect information from children under 13. If we learn we have collected data from a child under 13, we will delete it immediately.

10. International Users

Your information may be transferred to and stored on servers in different countries. By using Hyvote, you consent to the transfer of your information to countries that may have different data protection laws.

11. Changes to Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

  • Posting the new policy on this page
  • Updating the "Last Updated" date
  • Sending a notification to registered users (for major changes)

12. Data Breach Notification

In the event of a data breach that affects your personal information, we will notify you within 72 hours and provide information about the breach and steps being taken.

13. Your Choices

13.1 Account Deletion

You can request account deletion by contacting us. This will:

  • Remove your account and personal information
  • Anonymize your votes and contributions
  • Transfer server ownership or remove your servers

13.2 Opting Out

You can opt out of certain data collection by:

  • Not creating an account (browse anonymously)
  • Using browser privacy features
  • Blocking cookies

14. Contact Us

For privacy-related questions, requests, or concerns:

We will respond to your request within 30 days.

15. GDPR Compliance

If you are in the European Economic Area (EEA), you have additional rights under GDPR:

  • Right to be informed about data collection
  • Right to access your data
  • Right to rectification of inaccurate data
  • Right to erasure ("right to be forgotten")
  • Right to restrict processing
  • Right to data portability
  • Right to object to processing
  • Rights related to automated decision-making

16. California Privacy Rights

California residents have additional rights under CCPA, including:

  • Right to know what personal information is collected
  • Right to know if personal information is sold or disclosed
  • Right to opt-out of sale of personal information
  • Right to deletion of personal information
  • Right to non-discrimination for exercising privacy rights

Note: We do not sell your personal information.

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